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re: beach trip - I must be crazy

The bride sent me an invite list telling me that it was the bridal party + 5, so I figured it was 30 people or so (bridal party = 24 people) and e-mailed everyone on the list without really looking. I was figuring with 30 people, 5 or so probably wouldn't come and we'd have around 25 ish. I guess what she meant was the bridal party + significant others + 5. Including the bride & groom, I just volunteered to book condos for 43 people to the beach Indifferent.  I had such a hard time sleeping last night, I can't help but worry it's going to be a complete disaster. I mean, a group that size can't even go to dinner together!  And between me and the other MOH we're going to have to put down a 50% deposit to book. I know we'll get our money back (or at least most of it) but it's still freaking me out. I feel like such a moron for doing this to myself, it's totally my own fault for not reeling her in. Is it mean that I'm hoping a good number of people can't make the trip (2-3 hours from her "hometown", 4-5 from where she lives now)?

Re: re: beach trip - I must be crazy

  • why don't you just say "hey bridal party people, we're doing a joint bachelor/ette beach weekend on this date. the bride & groom and a few other people are staying at ABC Condos. here's a website for reservations. go online and book your reservation. the condos can easily be split between 3 or 4 couples, so team up."

     

  • Oh no!  *hugs to you and major kudos for taking this on (and not backing out!*

    I would ask for everyone to pay when they RSVP.  That way you don't have half of them cancelling at the last minute.  And if they do then you aren't stiffed for the $$.  And hopefully you'll have some money to help when you book.  Also, some of the places give you a week from when you reserve to when you pay, so that might help.  GL!

  • imageKatieBride06:

    why don't you just say "hey bridal party people, we're doing a joint bachelor/ette beach weekend on this date. the bride & groom and a few other people are staying at ABC Condos. here's a website for reservations. go online and book your reservation. the condos can easily be split between 3 or 4 couples, so team up."

    Oh, this is a good idea!

  • imageKatieBride06:

    why don't you just say "hey bridal party people, we're doing a joint bachelor/ette beach weekend on this date. the bride & groom and a few other people are staying at ABC Condos. here's a website for reservations. go online and book your reservation. the condos can easily be split between 3 or 4 couples, so team up."

     

    It's kind of already done as far as the offer being extended, but I think I'll be asking people to send in 1/2 when we book. 

  • All I can say is that I feel your pain.  I booked a house at the beach last year & did everything myself.  It is a lot of work & stress!  Since you are only asking for around $100, I would ask people to pay in full at the time they RSVP.  One of my friends committed, we got a bigger house b/c of it, and then she couldn't come.  To this day she has still only paid me 1/2, even though she originally said no matter what, she'd pay.

    GL with all the planning - and make sure you cover your a$$ so you don't get screwed paying too much!  You are already investing a ton of your time (and sleep) on this!

  • The good thing about the huge number is I figure if someone bails, spreading their cost over everyone else probably won't cost them too much extra. So that's part of the reason I'm thinking it would be good to ask 50% now, b/c if someone bails I can spread their cost over everyone's second payment. The other MOH just told me she can do the deposit, though, so that's a big relief to me.
  • Wow!  That sounds like a huge hassle.  You are a really good friend for doing the planning! 

    If you set up the invite through Evite, you can collect money that way.  When people RSVP they can submit their payment via Paypal.  That might be easier than hoping people mail checks and all that.  

  • Dude, alm, that is the best idea ever.

  • Terp...I wish I were your friend!  I don't think I could think of any of my friends that would arrange that kind of trip for that many people for me.  You are a very good person.  Hopefully knowing how much fun you'll have and what a great group of friends you have will help you to rest easier at night. 

    Good luck with the rest of the planning.  And to go on with the rest of the lyrics.  "But it just may be a LUNatic your looking for..."  It's one of my favorite Billy Joel songs!

  • Here's my question: why does their bridal party have 24 (!!!!!!) people in it? That's insane.
  • I have no idea. I don't think I even invited 12 girlfriends to my wedding, nevermind 12 to be in the bridal party!  Now, I will say that I had two maids of honor (the current bride and her also engaged sister, we are all going to be each other's co-maids of honor) but that's b/c I couldn't possibly choose between two sisters who I grew up with.  When she told me, the bride was like "You know me, I'm such an includer".  I've secretly dubbed it the "bridal army". I love her to peices, but I don't think she realizes how crazy this is.
  • That's insane! I'd be a little worried too.

    Didn't you say it was a joint bachelor/bachelorette party? Where are the men? Can't they put some of their money down too? 

  • I've never met any of the guys, since we live so far apart we hardly ever see each other in the context of a gathering with their other friends. I need to find out more about the best man, I know a lot of the groom's friends are still in grad/law school so I hate to put that kind of burden on someone who  wasn't involved in planning and doesn't have the means to come up w/ that kind of $. We'll figure it out, I just needed to freak out about it for a little bit.
  • I would not want to organize a trip like that, way too many things could go wrong. Good luck. I hope it turns out okay.
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  • Wowza. You're a good friend, Terp. Given what has gone down so far, I'd go with alm's suggestion re: evites and paypal.

     Cheers. You need a frosty adult beverage. Beer

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