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Preparing a Job Handbook

I'm about a year to 18 months from quitting one of my jobs (early to be planning, but DH and I want to have another baby and working two jobs with two kids will be way too hard).

I want to use this year to put together a comprehensive handbook for the person who will be replacing me. (I got threw into the position and it was HORRIBLE. Months and months of sleepless nights)

I need some suggestions! I'm re-doing my job schedule to make it more comprehensive, and I'll be putting together a phone book (my contacts are mostly stored in my personal cell phone and e-mail account)

Are there any fantastic ideas that anyone has for putting this together? Right now I'm envisioning a  big binder full of things, but I don't want it to turn into a huge pain to lug around (I plan an event for a non-profit, but its a year-round position)

Or would a "here's what I did this week" blog be better? Or corny? 

 I want it to be all-encompassing and professional. 

 

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Re: Preparing a Job Handbook

  • I like the idea of a handbook for your future replacement. The girl I replaced made one for me and it was a great help.

    That being said, isn't it pretty early in the game to be doing this?

    image
  • imageMegamuff:

    I like the idea of a handbook for your future replacement. The girl I replaced made one for me and it was a great help.

    That being said, isn't it pretty early in the game to be doing this?

    I literally do something different every single week of every single month. So the tasks that I am doing now, if I quit next year at this time, someone else will be completing them the next time they are done. Does that make sense?

    For example, for this month, I'm doing my initial contact with sponsors and preparing reports. If I quit in 11 months, the next time the report is filed, it will be someone else doing it. I'm fine if I quit in 18 months, but if I'm done in 12, then everything I do this year, someone else will do it next year. 

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  • I think it's great that you're doing this! I would include a calendar with bullet points for what needs to be done each week or month, and then more comprehensive notes behind the calendar. If you keep the entire document in word you can link the calendar entries to various sections fairly easily.  
    Surprise BFP 4/23/011 - MC 4/28/11 BFP 1/4/12 - MC 1/15/12
  • I agree w/PP.  Make a week by week or month by month list of what needs to be done.
    imageBaby Birthday Ticker Ticker
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